Research & Development
Pharmacology / Pharmacognist
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Executive Support · Now hiring
Personal Assistant Executive
We are seeking a highly organized and proactive Personal Assistant Executive to provide comprehensive administrative and executive support to senior management — a role that calls for excellent communication, multitasking and discretion in handling sensitive information.
At a glance
Role overview.
Reporting toManaging Director
Employment typeFull-time
Experience2–5 years
LocationBengaluru, Karnataka
FunctionExecutive Support
Apply tohr@greenspaceherbs.com
Job description
What you'll do.
We are seeking a highly organized and proactive Personal Assistant Executive to provide comprehensive administrative and executive support to senior management. The role requires excellent communication, multitasking abilities, and discretion in handling sensitive information.
📅
Schedules & coordination
Manage and maintain executive schedules, calendars and appointments, and coordinate meetings, conferences and travel itineraries.
✉
Communication & correspondence
Draft, review and manage emails and official communications, acting as the primary point of contact between executives and stakeholders.
🔒
Discretion & integrity
Handle confidential and sensitive information with the utmost integrity and professionalism.
Key responsibilities
Day-to-day, you will own:
- Manage and maintain executive schedules, calendars, and appointments.
- Coordinate and arrange meetings, conferences, and travel itineraries.
- Draft, review, and manage correspondence, emails, and official communications.
- Prepare reports, presentations, and documentation as required.
- Handle confidential and sensitive information with utmost integrity.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Assist in monitoring deadlines, tasks, and follow-ups to ensure smooth workflow.
- Support executives in personal tasks, including travel, event coordination, and errands, when required.
- Maintain filing systems (electronic and physical) for efficient document management.
- Perform other administrative and support duties as assigned by management.
Education & experience
What you'll bring.
A strong administrative foundation paired with the judgement and composure to support senior leadership in a fast-paced environment.
🎓
Education
Bachelor's degree in Business Administration, Commerce, Arts or a related field.
⏱
Experience
Proven experience (2–5 years) as a Personal Assistant, Executive Assistant, or in a similar role.
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Communication
Excellent verbal and written communication skills for clear, professional correspondence.
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Tools
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
Additional skills
The qualities that set you apart.
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Organized under pressure
Strong organizational, time-management and multitasking abilities, with the ability to work independently in a fast-paced environment.
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Professional & discreet
A high level of professionalism, discretion and confidentiality, with a positive, problem-solving attitude.
🤝
Adaptable & perceptive
Attention to detail, the ability to anticipate needs, and strong interpersonal skills for internal teams and external partners.
What we offer
Why this role, here.
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Career growthOpportunities for professional development
🤝
Collaborative teamA supportive, collaborative work environment
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Science-led missionSupport leaders pioneering Quantum Ayurveda™
How to apply
Ready to apply?
Interested candidates can share their resume with the subject line “Application for Personal Assistant Executive”. We review every application and will reach out to shortlisted candidates.
Apply tohr@greenspaceherbs.com
Subject lineApplication for Personal Assistant Executive
OfficeBeacon Tower-2, Brigade Twin Towers, Yeshwanthpur, Bengaluru – 560022
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