Job summary
We are seeking a highly organized and proactive Personal Assistant to the Managing Director who will provide high-level administrative and executive support. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication between the MD and internal and external stakeholders.
Key responsibilities
- Manage the Managing Director's calendar, appointments, and daily schedule efficiently.
- Coordinate meetings, conferences, and travel arrangements (domestic and international).
- Prepare reports, presentations, and business correspondence on behalf of the MD.
- Handle confidential documents and sensitive information with discretion.
- Act as a point of contact between the MD and internal departments or external partners.
- Maintain records, files, and documentation related to executive activities.
- Track important tasks, follow-ups, and deadlines for the MD.
- Organize board meetings, management meetings, and minutes of meetings (MOM).
- Screen phone calls, emails, and other communications for the MD.
- Assist in planning events, business meetings, and official visits.
Required skills & qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 5–8 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
- Ability to handle confidential information with integrity.
- Strong multitasking and problem-solving skills.
- Professional etiquette and presentation skills.
Preferred skills
- Experience working with senior executives / CXO-level leadership.
- Ability to work in a fast-paced corporate environment.
How to apply
Interested candidates can share their resumes at madhu_hr@greenspaceherbs.com or get in touch on +91 90351 85216.
